Office relocation is always a thrilling adventure (hah!). However, you must be cautious to avoid business disruptions that may lead to inconveniences and business losses. Here are a few tips you can follow to ensure any relocation runs efficiently.
Ample planning is imperative for the success of any major project. Before the relocation, you should make elaborate plans to ensure that the move takes place with minimal impact on your business operations. Avoid the last minute rush that may lead to frustrations on moving day. You need to ensure that all stakeholders, including your employees, the moving company, unions (if applicable) and service providers, among others, are in sync with your relocation plans. It is prudent to draw up a moving schedule that outlines the essential preparations and their tentative completion dates.
Remember employees react differently to change, so you need to hold interactive sessions where they can each actively participate by asking questions and providing their input into the decision-making process. You can establish a relocation committee to help relay the relocation information to the stakeholders. They can send out the information to customers, suppliers and other key parties through website updates, emails, letters, telephone calls, face-to-face communication or social media platforms.
Engage A Professional Moving Company
You need to seek the services of a proficient moving company, such as Wheaton World Wide Moving, for safe and reliable services. The proper company will ensure that your valuable and delicate furniture, fixtures and fittings, equipment, customer and staff files are all well organized, safely packed, labeled clearly and loaded skillfully. The moving company should charge favorable fees and have a reliable communication network, preferably a centralized point of contact, for smooth coordination of the relocation process.
Have Proper Post-Relocation Strategies
It is very vital to have clear management strategies in place for seamless business continuity. Plan well in advance so that, upon relocation, the new office is ready for immediate use. There is bound to be some re-organization, which can be either physical or operational, after the relocation . Some seemingly minor issues such as new sitting arrangements for the staff or sharing resources could lead to disorientation, so you need to strategize on how to help your employees fit into their new workstations and new positions, where applicable. The relocation committee, if you have one, can create and share post-movement communications to let interested parties know that you are now fully settled and business is moving on smoothly.
The secret to smooth relocation is sufficient planning, timely communication, smart business continuity measures and appropriate employee and stakeholder involvement in the whole process. Be well organized to ensure everything goes according to plan to avoid interruptions. Most importantly, ensure that your customers are well informed of your new premises so that they do not feel inconvenienced by the move.
About the Author
Emma is a freelance writer currently living in Boston, MA. She writes most often on education and business. To see more from Emma, say hi on Twitter @EmmaSturgis2