If you run a business, you are well aware of how hectic it can be to juggle the day’s operations. For example, you have back-to-back meetings all day, reports to finish, staff concerns to address and more. This kind of pressure might have a negative effect on productivity. So, how do you effectively manage it? You streamline operations to the best of your ability.
To streamline is to prioritize or to make efficient. These 4 strategies will help to get you started.
1. Leverage Your Use Of Technology
Today, hundreds of new technologies are available to help streamline your business operations. Customer relationship management software (CRM) enhances your business relations with your customers. Sales software manages your inventory. Full automation technology is also gaining popularity. This technology can virtually automate all aspects of your workload.
2. Encourage Your Staff To Take Regular Breaks
Research shows that many business owners are shortchanging employees by giving them a break that is less than an hour per day. The end result is a workforce that gets tired and who suffer reductions in creativity and productivity due to an inability to decompress throughout the day. However, the Pomodoro technique is a smart way of boosting productivity among your employees.
It is a simple methodology: When faced with a large task, break down the work into bite-sized timed intervals that are spaced by regular breaks. The technique is based on what health experts know about our short attention span as humans.
3. Outsource Some Functions
No business is too small or too large to enjoy the benefits of outsourcing. Human resource and payroll operations are two business functions that you should strongly consider when outsourcing. These tasks are usually performed by business management personnel (owners, senior management, or middle management) and take many hours to accomplish.
Outsourcing these functions to outside firms will free up your management staff so they can concentrate on more core functions that affect customers.
4. Optimize Your Warehouse Or Storage Space
Your warehouse should always be well-organized to reduce the time it takes to process orders from customers. You can get this done by collecting data on which products are fast moving and by using this information to lay out your warehouse. Products that are frequently bought together, for example, should be stacked next to each other.
It’s important for you to continually do quality and efficiency checks down the line, making sure that each step of the production process is completed thoroughly and efficiently, while avoiding any unnecessary holdups. If your production process includes the distribution of temperature sensitive materials, it’s important to have quality checks in place for those as well. These quality checks can include production, holding, distribution, and transportation. It is vital that you have reliable temperature regulating systems, like the Powerblanket, in place in your warehouse and transportation system to avoid any loss in revenue due to products that can no longer be sold and shipped because of spoilage or other temperature-driven losses.
Efficiency plays a major role in the success of your business. Frequently evaluate the strategies you put in place to have a better understanding of the impact they are having on your bottom line. Use the tips above, as well as others you may have researched in order to streamline your business more efficiently in the future.
About the Author:
Emma Sturgis is a freelance writer from Boston, MA. She writes most often on education and business. Information used in this article was provided by an organizational psychologist who earned their applied psychology degree online. Find Emma on Twitter @EmmaSturgis